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Publication Scheme

Section 11

How to access information not available under this scheme

If the information you are seeking is not available under this publication scheme, then you may wish to request it from us. The Freedom of Information (Scotland) Act 2002 (FOISA) provides you with a right of access to the information we hold, subject to certain exemptions. The Environmental Information (Scotland) Regulations 2004 (EIRs) separately provide a right of access to the environmental information we hold, while the Data Protection Act 1998 (DPA) provides a right of access to any personal information about you that we hold. Again, these rights are subject to certain exceptions or exemptions.

Should you wish to request a copy of any information that we hold that is not available under this scheme, please contact the Freedom of Information Officer at Police Headquarters, Cornwall Mount, Dumfries, DG1 1PZ. Telephone 0845 600 5701, email foi@dg.pnn.police.uk.

Charges for information not available under the scheme:

The charges for information which is available under this scheme are set out under Section 6: Our Charging Policy. If you submit a request to us for information which is not available under the scheme the charges will be based on the following calculations:

General information requests:

While FOISA does allow us to charge a fee for the provision of information that is not available under the terms of the Model Publication Scheme, Dumfries and Galloway Constabulary has chosen not to do so. Dumfries and Galloway Constabulary will therefore not levy any charge for information which costs us £600 or less to process. Information requests that cost us more than £600 to process will generally be refused.

Charges for environmental information:

We do not charge for the time to determine whether we hold the information requested, nor for the time it takes to decide whether the information can be released. Charges may be made for locating, retrieving and providing information to you.

In the event that we decide to impose a charge we will issue you with notification of the charge and how it has been calculated. The information will be provided to you on payment of the charge. If you decide not to proceed with the request there will be no charge to you.

Charges are calculated on the basis of the actual cost to Dumfries and Galloway Constabulary of providing the information. However, as with requests for information processed under FOISA, requests for Environmental Information costing us £600 or less to process, based on a maximum hourly rate of £15 will be provided without cost.

Where it would cost more than £600 to provide the information to you, however, we will ask you to pay the full cost of providing the information, with no waiver for any portion of the cost.

Requests for your own personal data:

You are entitled to request your personal data from Dumfries and Galloway Constabulary under the Subject Access provisions contained in Section 7 of the Data Protection Act 1998. Dumfries and Galloway Constabulary charge a fee of £10, as permitted under the 1998 Act and associated regulations, for the processing of subject access requests.

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